Current vacancies
Position: Director of Administration (Verwaltungsleiter*in) (m/f/x)
Type of contract: Full-time or part-time / 39 hours per week
Location: Berlin
Start date: 1 September 2024
Deadline: Applications will be reviewed on a rolling basis
The International Holocaust Remembrance Alliance (IHRA) is looking for a Director of Administration to take on a leading role in the dynamic environment of our secretariat in Berlin, the Permanent Office (PO). You will be responsible for the finances, the administration, and the oversight of HR for the IHRA. As part of the management board, you will work together with the Director of Operations and report directly to the Secretary General. You will draw up the annual budgets and, together with the Secretary General, report to the “Budget Committee” which consists of representatives of the Member Countries of the IHRA. In addition to German language skills at a native level (C2), you must also have very good English language skills.
You will head the PO Administration and Finance Team, consisting of an HR and Office Manager as well as an administrative and accounting assistant.
Until recently, the IHRA operated with the legal status of an Association. We have now been granted legal status as an “International Institution” in Germany under the Host Country law. Currently we are in the process of transferring all legal matters from the Association to the IHRA International Institution. This includes the transfer of all assets and the termination of the Association. Coordinating all relevant processes will be your area of work. This will include issues such as business management, taxes, personnel law and strategic aspects. You will be supported in this complex project by an external auditing company. We offer an open and welcoming working atmosphere in an international team. The compatibility of family and work is important to us and working hours or working remotely can be arranged flexibly to a certain degree.
The tasks of the Director of Administration will include but are not limited to the following:
- Direct management of the Administration team in the PO
- Development and controlling of all budgets: IHRA overall budgets, PO-budget, project-budgets, coordination with project managers / heads of units.
- Accounting
- Approval of payment procedures
- Preparation of the annual financial statements
- Preparation of budget reports and presentations for the "Budget Committee of the sponsoring organization” (in English)
- Coordination of audits by the tax authorities and social security agencies
- Monitoring of external payroll accounting
- Contractual matters, cooperation with legal advice
- Regular updates on all IHRA and PO internal rules and regulations
- Special projects
Necessary qualifications:
- University degree corresponding to the tasks
- Several years (at least five) of relevant professional experience in a managerial position, ideally in the management of a non-profit association, a foundation, or a publicly
financed organization.
- In-depth knowledge in the field of business administration, as well as managing public budgets, public grants, labor, and collective bargaining law.
- Sound experience in human resources
- Negotiation skills, persuasiveness, and a team-oriented management style
- Since you will be working with confidential information, we expect a high level of discretion
- Resilience and a high degree of initiative
- German at native level (C2) and very good English skills
- Willingness to go on occasional business trips
- Experience in dealing with Microsoft SharePoint
- At least five years’ experience with accounting software (e.g. Datev)
- Sensitivity to the mandate of the IHRA
We offer a permanent full-time position, salary according to TVöD EG15 ES1. If you can imagine supporting the IHRA in its international work, then we would be very happy to receive your application. Please combine your documents (letter of motivation, CV, references, and certificates) in a single PDF document. Please send your application to recruitment@holocaustremembrance.com. Please refrain from submitting a photo and name two references and their contact details. They should be available to answer questions about your previous/current professional activities.
About the International Holocaust Remembrance Alliance (IHRA)
The IHRA currently consists of 35 Member Countries, which in turn send governmental representatives and national experts from the fields of Holocaust education, remembrance, and research to work together on an international level. The aim of the organization is to strengthen the willingness to work internationally. To this end, IHRA delegates meet several times a year to develop joint strategies and policy recommendations for educational, academic issues and remembrance. In addition, it is the task of the IHRA to promote and implement transnational projects that aim to jointly initiate Holocaust education, remembrance, and research across national borders. Moreover, an integral part of our mandate is the commemoration of the genocide of the Roma and to fight anti-Roma discrimination and antisemitism. The IHRA Permanent Office, which currently has 20 employees, coordinates the IHRA's activities. It advises and supports the IHRA Presidency, which rotates annually, in implementing political priorities, coordinates the preparation of Plenary Sessions, implements policy recommendations of the Plenary, and represents the IHRA at international meetings. In addition, the
secretariat manages the project funding programs and supports the IHRA Working Groups and the implementation of IHRA Projects.
If you have any questions and need more information about the IHRA or the advertised position, we would be happy to answer them. Please contact Dr. Kathrin Meyer: kmeyer@holocaustremembrance.com. The IHRA aims to build an inclusive workforce, and actively seeks applications from those who are marginalized and underrepresented. We are committed to providing reasonable accommodation to applicants and colleagues with disabilities. We take the protection of personal data seriously. We collect, use, and store your personal data exclusively within the framework of the European General Data Protection Regulation (GDPR) only during the process is open.
